Job Description

A Global Investment/Venture Capital Firm based in New York City is seeking a new Full-Time/Permanent Personal Assistant to support its Founder & CEO (UHNW Individual) and his private family. This person will report to the Partner/Chief of Staff. Candidates must have a minimum of 5-10+ years of applicable personal administrative support experience, ideally supporting a C-level Executive and/or UHNW Individual and their respective family, within financial services, venture capital, and/or any other related corporate industry and a Bachelor’s degree is required. This role requires exceptional attention to detail, discretion, and the ability to coordinate with multiple stakeholders. Ideal candidates should be uber polished, professional, NYC savvy, resourceful, and possess strong organizational, interpersonal, and communication skills (both verbal and written). This is a fantastic opportunity to support a high-profile, entrepreneurial Executive and his family in a pivotal role!

• Salary depends on experience (150-200k+) plus discretionary bonus eligibility, 100% company paid medical/dental/vision, 401k, chef onsite, etc.  

 

• Hours are 8:30am-5:30pm, with flexibility to work overtime. 5 days/week in office.

Responsibilities:

 

• Manage and maintain multiple complex calendars for all family members.
• Coordinate schedules across different time zones.
• Schedule and manage appointments, meetings, and social engagements.
• Arrange school-related activities and extracurriculars for children.
• Plan and book international and domestic travel arrangements (personal and business).
• Create detailed travel itineraries across multiple locations.
• Coordinate with properties and staff at all destinations.
• Manage passport and visa requirements.
• Arrange ground transportation and special accommodations.
• Oversee maintenance schedules for properties in NYC (2) and Connecticut.
• Coordinate with property staff and service providers.
• Manage household vendor relationships and contracts.
• Ensure properties are prepared for family’s arrival and stays.
• Process and pay household bills and invoices.
• Track and reconcile expenses.
• Manage petty cash and reimbursements.
• Coordinate with family’s financial team as needed.
• Track important dates and occasions for extended family.
• Source and purchase thoughtful gifts.
• Manage gift inventory and wrapping.
• Coordinate special events and celebrations.
• Maintain detailed records of past gifts and preferences.
• Interface with 3 full-time staff members.
• Assist in staff scheduling and coverage.Ensure smooth communication between all household staff.
• Help maintain staff schedules and time-off requests.

Required Qualifications:

• Minimum 5-10+ years of experience as a Personal Assistant.
• Bachelor’s degree required.
• Polished, professional.
• Detail-oriented.
• Possesses strong organizational, interpersonal, and communication skills (both verbal and written).
• Well-versed in NYC/NYC savvy and resourceful.
• Extremely discrete/confidential.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Job Tags

Hourly pay, Permanent employment, Full time, Freelance,

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