Job Description

As the Executive Assistant with this global nonprofit, you will provide support to several Senior-level executives. This role encompasses extensive travel booking, calendar management, and administrative support. This ideal candidate possesses at least five years of previous Executive Assistant support and understands the intricacies of working in a fast-paced environment. If you are an adaptable, polished professional with pristine organization and time management, send in your resume today!

Key Responsibilities:

• Provide administrative support with strong gatekeeping skills, time management, scheduling and maintaining busy calendars, and determining priorities to promote best efficiency for your Executive’s desk.
• Maintain multiple organized calendars; communicate changes across a team, and manage-up in order to promote best practices.
• Plan and execute meetings and events with seamless communication with internal and external contacts, vendor selection, follow-through.
• Manage domestic and international travel coordination start-to-finish with strict attention to detail, communication with vendors and external players, and detailed agendas.
• Prepare, draft, and edit communication efforts, memos, presentations, research and special projects.
• Oversee and track financial responsibilities related to expense reports and budgets.
• Maintain understanding of internal missions to progress projects and assure deadlines are met.
• Provide additional support across the team as needed.

Why You’ll Love Working Here:

• Mission-driven, nonprofit work environment.
• Hybrid work model with one day in-office per month; flexibility for additional days in-office when needed is required.
• Compassionate, driven, and intellectually curious team members.
• This is a temporary-to-hire opportunity.

What We’re Looking For:

• Executive support experience. You have at least five years of experience providing Executive Assistant support to several leadership figures.
• Technically adept. You have previous experience operating across all G-suite platforms and enjoy being a resource to others.
• Dynamic. You have the ability to juggle a variety of demanding responsibilities throughout the day and understand how to prioritize these demands.
• Extremely organized. You have superior organizational and time management skills, with an emphasis on schedule and travel planning.
• Pleasant and professional. You bring the utmost professionalism to all your interactions.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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