Executive Assistant to Head of Capital Solutions at Boutique Investment Firm Job at BCL Search, New York, NY

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  • BCL Search
  • New York, NY

Job Description

Our client, a boutique financial services firm, is looking to hire an Executive Assistant to provide support to a small team consisting of a Principal, VP, and associates. The ideal candidate will have 7+ years of administrative experience supporting a team in a corporate environment. They are looking for someone who has longevity in their resume that shows they are committed and will be with them for the long-haul. They will possess confidence, a positive attitude and be a team player. The person who will thrive in this role will be a strong communicator.

RESPONSIBILITIES
  • Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
  • Maintain schedules and calendars for the team
  • Prepare and submit expenses reports using Concur
  • Screen and forward calls, provide information, take messages and schedule appointments
  • Prepare and manage correspondence and documents
  • Coordinate lunches, dinners and events, if needed
  • Ongoing ad hoc projects and special assignments as requested
  • Light personal work as needed
  • Meeting prep 
REQUIREMENTS
  • 7-10 plus years of prior administrative support or related experience
  • Superb written and verbal communication skills
  • Excellent knowledge of administrative procedures
  • Familiarity with Concur 
  • Strong working knowledge of computers and relevant software applications, primarily Microsoft Word and Outlook
  • Must be punctual, dependable and have possess discretion
  • Ability to work well independently and as part of a team!

 
SALARY
$125-135K (DOE) + Discretionary Bonus Opportunity + Excellent Benefits/Perks

HOURS
8:30am-5:30pm + Flexibility for some OT as needed
5 days/week in office

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