Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to support senior executives in a private family office. This hybrid role requires a professional who can handle a variety of tasks including managing emails, scheduling, coordinating meetings, data entry, and analysis. A background in human resources and familiarity with accounting procedures are strongly preferred. This position demands the utmost level of confidentiality, integrity, and the ability to work efficiently in a dynamic environment.

Key Responsibilities:

• Email and Calendar Management: Oversee and manage incoming emails, prioritize communications, and schedule meetings on behalf of senior executives.
• Meeting Coordination: Arrange and coordinate meetings, both virtual and in-person, ensuring all logistics are handled, including room bookings, materials preparation, and agenda development.
• Data Entry and Analysis: Assist with inputting and analyzing data, preparing reports, and ensuring accuracy of information used by executives.
• Human Resources Support: Provide support with HR-related tasks, including document preparation, onboarding processes, and maintaining HR records.
• Accounting Support: Assist with basic accounting tasks, such as reviewing invoices, preparing financial documents, and liaising with the accounting department when necessary.
• Confidentiality: Maintain the highest level of confidentiality in all matters relating to the family office, executives, and business operations.
• C-Level Executive Support: Provide administrative support to C-suite executives, including travel arrangements, expense reports, and personal assistance as needed.

Qualifications:

• Proven experience as an Executive Assistant or similar administrative role, supporting C-level executives.
• Strong organizational and multitasking skills with the ability to prioritize and manage competing demands.
• Excellent communication skills, both written and verbal.
• High degree of professionalism, integrity, and discretion.
• Familiarity with accounting procedures and financial documentation is a plus.
• Experience or knowledge in human resources practices and compliance is a requirement
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and in a team environment.

Additional Information:

• Hybrid role with flexibility to work from home on occasion.
• Comprehensive benefits package provided.
• This role requires the ability to work closely with high-level executives and contribute to a fast-paced, confidential environment.

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