Job Description
A Global Investment Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Assistant to support 1 Managing Director and 3-4p team. The Executive is great – incredibly warm and supportive! Candidates must have a minimum of 5+ years of applicable high-level executive administrative support experience, ideally within financial services (strongly preferred), and a Bachelor’s degree is required. They should be extremely polished, professional, organized, proactive, team-oriented, accustomed to working in a fast-paced environment, and possess excellent interpersonal and communication skills (both verbal and written). Great opportunity for someone looking to work with nice people and an amazing Executive!
- Salary depends on experience (110-115k base), plus built-in paid overtime and discretionary bonus eligibility.
- Hours are 8:30am-6:00pm, with flexibility. Hybrid work schedule (4 days in office / 1 day remote).
Responsibilities: - Screen and answer incoming calls and greet guests in a professional and courteous manner
- Coordinate complex travel arrangements and detailed itineraries, including obtaining necessary travel documents and coordinating visas.
- Schedule and organize meetings, conferences, and off-sites, including all related logistics.
- Update and work with various internal colleagues on building out CRM system (DealCloud).
- Plan strategic origination meetings, update Firm marketing materials, and coordinate social events for clients.
- Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the SAP Concur expense management system.
- Compose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency, and make the appropriate changes.
- Handle recruitment coordination and logistics for new employees on the team.
- Manage work priorities independently and respond to business outside of normal business hours as needed.
- Perform other related general administrative tasks for executives as assigned and required.
- Use US Mail, FedEx, and other services to send and track priority mail.
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
Required Qualifications:- Minimum 5+ years of applicable high-level executive administrative support experience or training, or equivalent combination of education and experience.
- Experience in the finance industry is a plus but not required.
- Bachelor’s degree required/strongly preferred.
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
- Strong initiative and ownership of responsibilities. Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues, and take appropriate action.
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy.
- Superb written and verbal communication skills. Strong attention to detail and organization required when composing and proofing materials required.
- Experience supporting a group of executives in a corporate environment highly preferred.
- Team-oriented and collaborative attitude is a must.
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint.
- Working knowledge of office administrative procedures and operating standard office equipment.
If you meet the required qualifications and are interested in this role, please apply today.
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About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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Job Tags
Permanent employment, Full time, Remote job,