Job Description

A Global Investment Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Assistant to support 1 Managing Director and 3-4p team. The Executive is great – incredibly warm and supportive! Candidates must have a minimum of 5+ years of applicable high-level executive administrative support experience, ideally within financial services (strongly preferred), and a Bachelor’s degree is required. They should be extremely polished, professional, organized, proactive, team-oriented, accustomed to working in a fast-paced environment, and possess excellent interpersonal and communication skills (both verbal and written). Great opportunity for someone looking to work with nice people and an amazing Executive!

• Salary depends on experience (110-115k base), plus built-in paid overtime and discretionary bonus eligibility.
• Hours are 8:30am-6:00pm, with flexibility. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities: 

• Screen and answer incoming calls and greet guests in a professional and courteous manner 
• Coordinate complex travel arrangements and detailed itineraries, including obtaining necessary travel documents and coordinating visas.
• Schedule and organize meetings, conferences, and off-sites, including all related logistics. 
• Update and work with various internal colleagues on building out CRM system (DealCloud). 
• Plan strategic origination meetings, update Firm marketing materials, and coordinate social events for clients. 
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the SAP Concur expense management system. 
• Compose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency, and make the appropriate changes. 
• Handle recruitment coordination and logistics for new employees on the team. 
• Manage work priorities independently and respond to business outside of normal business hours as needed. 
• Perform other related general administrative tasks for executives as assigned and required. 
• Use US Mail, FedEx, and other services to send and track priority mail. 
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance. 

Required Qualifications:

• Minimum 5+ years of applicable high-level executive administrative support experience or training, or equivalent combination of education and experience. 
• Experience in the finance industry is a plus but not required.
• Bachelor’s degree required/strongly preferred.
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines. 
• Strong initiative and ownership of responsibilities. Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues, and take appropriate action. 
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy. 
• Superb written and verbal communication skills. Strong attention to detail and organization required when composing and proofing materials required. 
• Experience supporting a group of executives in a corporate environment highly preferred. 
• Team-oriented and collaborative attitude is a must. 
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint. 
• Working knowledge of office administrative procedures and operating standard office equipment. 

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Job Tags

Permanent employment, Full time, Remote job,

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