Job Description

Job Title: Administrative Assistant

Location: Leadership Brainery Clubhouse, Boston, MA (Fully In-Person)

Hours: Part-Time - 9:00 AM – 1:00 PM, Monday through Friday

Pay: $25/hour

Leadership Brainery is a nonprofit organization dedicated to ensuring equitable access to graduate education and empowering underrepresented communities to achieve leadership roles. We cultivate an environment of collaboration, innovation, and impact at our Offices & Clubhouse and are seeking a dedicated Administrative Assistant to support our mission.

The Part-Time Administrative Assistant will play a crucial role in maintaining the smooth daily operations of the Leadership Brainery Offices & Clubhouse. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Assistant will work closely with the Leadership Brainery team to ensure our programs, meetings, and initiatives run seamlessly.

• Open the office each morning and prepare the space for daily activities.
• Coordinate and schedule cleaning services to maintain a welcoming and professional environment.
• Manage ordering and restocking of office and program supplies.
• Handle printing needs for events, meetings, and programming.
• Check and sort incoming mail; ensure timely responses or redirection.

• Answer phones, triage inquiries, and route calls to appropriate staff.
• Monitor and triage emails to ensure prompt responses.
• Schedule meetings and appointments for staff and partners.
• Enter and organize new leads into the CRM database.
• Draft and send donor acknowledgments and other correspondence.

• Order and coordinate food deliveries for programs and meetings.
• Provide logistical support for events, including packing bags and setting up meeting spaces.
• Assist with program-related tasks, such as preparing materials and offering onsite support.

• Work with IT Support to handle ticket requests for the Leadership Brainery’s technology.
• Ensure meeting spaces are equipped with the necessary tools and materials.

• Maintain a proactive approach to identifying areas for operational improvement.
• Perform other tasks as needed to support the Leadership Brainery team and mission.

• Proven experience in administrative, operational, or event coordination roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and Google Workspace,
• Familiarity with Customer Relationship Management (CRM) tools.
• Ability to lift and carry up to 25 pounds (e.g., event materials).
• Familiarity with basic tech troubleshooting is a plus.

For questions, please contact [email protected] . 

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