Administrative Assistant Job at Leadership Brainery, Inc., Boston, MA

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  • Leadership Brainery, Inc.
  • Boston, MA

Job Description

Job Title: Administrative Assistant

Location: Leadership Brainery Clubhouse, Boston, MA (Fully In-Person)

Hours: Part-Time - 9:00 AM – 1:00 PM, Monday through Friday

Pay: $25/hour

About Leadership Brainery

Leadership Brainery is a nonprofit organization dedicated to ensuring equitable access to graduate education and empowering underrepresented communities to achieve leadership roles. We cultivate an environment of collaboration, innovation, and impact at our Offices & Clubhouse and are seeking a dedicated Administrative Assistant to support our mission.

Job Summary

The Part-Time Administrative Assistant will play a crucial role in maintaining the smooth daily operations of the Leadership Brainery Offices & Clubhouse. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Assistant will work closely with the Leadership Brainery team to ensure our programs, meetings, and initiatives run seamlessly.

Key Responsibilities Operational Support
  • Open the office each morning and prepare the space for daily activities.
  • Coordinate and schedule cleaning services to maintain a welcoming and professional environment.
  • Manage ordering and restocking of office and program supplies.
  • Handle printing needs for events, meetings, and programming.
  • Check and sort incoming mail; ensure timely responses or redirection.

Administrative Tasks
  • Answer phones, triage inquiries, and route calls to appropriate staff.
  • Monitor and triage emails to ensure prompt responses.
  • Schedule meetings and appointments for staff and partners.
  • Enter and organize new leads into the CRM database.
  • Draft and send donor acknowledgments and other correspondence.

Programmatic and Event Support
  • Order and coordinate food deliveries for programs and meetings.
  • Provide logistical support for events, including packing bags and setting up meeting spaces.
  • Assist with program-related tasks, such as preparing materials and offering onsite support.

Technical and Facility Support
  • Work with IT Support to handle ticket requests for the Leadership Brainery’s technology.
  • Ensure meeting spaces are equipped with the necessary tools and materials.

Additional Responsibilities
  • Maintain a proactive approach to identifying areas for operational improvement.
  • Perform other tasks as needed to support the Leadership Brainery team and mission.

Qualifications
  • Proven experience in administrative, operational, or event coordination roles.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and Google Workspace,
  • Familiarity with Customer Relationship Management (CRM) tools.
  • Ability to lift and carry up to 25 pounds (e.g., event materials).
  • Familiarity with basic tech troubleshooting is a plus.

For questions, please contact [email protected]

Job Tags

Monday to Friday,

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