Administrative Assistant Job at Leadership Brainery, Inc., Boston, MA

WXlWbmt6RndFcEFON2NUNXI2UkNjUXdNUWc9PQ==
  • Leadership Brainery, Inc.
  • Boston, MA

Job Description

Job Title: Administrative Assistant

Location: Leadership Brainery Clubhouse, Boston, MA (Fully In-Person)

Hours: Part-Time - 9:00 AM – 1:00 PM, Monday through Friday

Pay: $25/hour

About Leadership Brainery

Leadership Brainery is a nonprofit organization dedicated to ensuring equitable access to graduate education and empowering underrepresented communities to achieve leadership roles. We cultivate an environment of collaboration, innovation, and impact at our Offices & Clubhouse and are seeking a dedicated Administrative Assistant to support our mission.

Job Summary

The Part-Time Administrative Assistant will play a crucial role in maintaining the smooth daily operations of the Leadership Brainery Offices & Clubhouse. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Assistant will work closely with the Leadership Brainery team to ensure our programs, meetings, and initiatives run seamlessly.

Key Responsibilities Operational Support
  • Open the office each morning and prepare the space for daily activities.
  • Coordinate and schedule cleaning services to maintain a welcoming and professional environment.
  • Manage ordering and restocking of office and program supplies.
  • Handle printing needs for events, meetings, and programming.
  • Check and sort incoming mail; ensure timely responses or redirection.

Administrative Tasks
  • Answer phones, triage inquiries, and route calls to appropriate staff.
  • Monitor and triage emails to ensure prompt responses.
  • Schedule meetings and appointments for staff and partners.
  • Enter and organize new leads into the CRM database.
  • Draft and send donor acknowledgments and other correspondence.

Programmatic and Event Support
  • Order and coordinate food deliveries for programs and meetings.
  • Provide logistical support for events, including packing bags and setting up meeting spaces.
  • Assist with program-related tasks, such as preparing materials and offering onsite support.

Technical and Facility Support
  • Work with IT Support to handle ticket requests for the Leadership Brainery’s technology.
  • Ensure meeting spaces are equipped with the necessary tools and materials.

Additional Responsibilities
  • Maintain a proactive approach to identifying areas for operational improvement.
  • Perform other tasks as needed to support the Leadership Brainery team and mission.

Qualifications
  • Proven experience in administrative, operational, or event coordination roles.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and Google Workspace,
  • Familiarity with Customer Relationship Management (CRM) tools.
  • Ability to lift and carry up to 25 pounds (e.g., event materials).
  • Familiarity with basic tech troubleshooting is a plus.

For questions, please contact [email protected]

Job Tags

Monday to Friday,

Similar Jobs

Amada Senior Care NorthShore

Love What You Do - Senior Care Job at Amada Senior Care NorthShore

 ...well-being. Responsibilities:- Assist clients with personal care tasks such as bathing, grooming, and dressing.- Provide companionship...  ...when necessary. Skills:- Experience in assisted living or senior care environments.- Knowledge of HIPAA regulations.- Proficiency... 

Nimlok North

Exhibit Designer Job at Nimlok North

 ...Role Description As the Exhibit Designer at Nimlok North, youll provide the creative link between the context/story and the physical design through the innovative use of structural, graphic, and experiential design. Located in St Paul, MN, this full-time, on-site position... 

Vacations With Justine

Virtual Travel Assistant- Work From Home Job at Vacations With Justine

 ...travelers with a professionally designed, customized website that highlights your expertise and sets you apart in the travel world. Work-Life Balance: Whether youre looking for part-time or full-time work, enjoy the freedom to create a schedule that fits your life... 

HirefinderRPO

Insurance Customer success Representative Job at HirefinderRPO

 ...We are a high-volume, fast-paced insurance office that needs a Customer Success Representative who values attention to detail, analysis, follow-through and keeping a well-oiled machine running. This Customer Success Representative position requires an analytical, straightforward... 

Northwestern Mutual Twin Cities

Administrative Assistant Job at Northwestern Mutual Twin Cities

 ...firm. They were listed in the 2024 Best in State Top Financial Security Professionals. We proudly represent the 155-year tradition of...  ...to join one of Northwestern Mutuals premier teams as an Administrative Associate. POSITION RESPONSIBILITIES Work with team and...